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Archive for June, 2015

Organization: The Key to Efficiency, Profitability and Sanity

And … we’re back with this second installment in our series on the role your mindset plays in running a successful business!

In our last article, we talked about 3 mindset mistakes business owners make, and how to reframe them for maximum success.

Today, we’re talking about organization as it relates to mindset—and to your success.

“One of the most important rules of personal effectiveness is the 10/90 rule.

The first 10% of time that you spend planning and organizing your work before you begin will save you as much as 90% of the time in getting the job done once you get started.” – Adapted from Brian Tracy

When you’re thinking like a business owner rather than a technician or employee, you understand time is money. The more efficient you are, the better.

So how do you achieve maximum efficiency? You get organized.

When you’re organized, you spend less time correcting mistakes and searching for information, and more time on money-producing activities.

Here are 5 of our favorite tips for getting organized, staying organized, and achieving maximum efficiency!

Get Organized Tip 1: Put all the Details in One Place

From your calendar to your invoices, putting everything in one place is the best way to keep track of those slippery details that have a tendency to fall through the cracks. Never miss an appointment, forget to follow up with a client, or forget to invoice a client because your information is scattered!

Get Organized Tip 2: Create and Maintain Good Organizational Habits and Boundaries

Good organizational habits decrease stress and again, increase efficiency. Here’s one of our favorite tips: Never begin your day by diving into your email. This immediately puts you in reactionary mode, responding to and taking action on the emails that require your attention. Instead, choose a 30-45 minute time slot around 10 a.m. to spend on email and related tasks, and then one more time slot in the afternoon just before you pack up to go home. This way YOU remain in control of your time.

Get Organized Tip 3: Prioritize!

Begin every day with a list of 3 tasks you absolutely know you will complete before your head hits the pillow (see Tip 2!). Complete the tasks one at a time. Laser focus increases efficiency and productivity. Going back and forth between tasks can zap your energy and concentration, slowing you down. This tip ensures you consistently move forward.

Get Organized Tip 4: Automate What You Can

Thanks to the wonders of today’s technology, you can implement software that reminds your clients (and you) when you have an appointment, AND follows up afterward. You can offer your products and programs online, making it easy for your clients to access them at their convenience—without you having to lift a finger! After the initial set up, automation keeps you organized—effortlessly—saving you tons of time and stress.

Get Organized Tip 5: De-Clutter Your Workspace and Your Virtual Space

One of our favorite sayings is “How you do one thing is how you do everything.” In other words, a cluttered workspace (real or virtual) means your entire business will be cluttered – including marketing, follow-up and client support. By now, we all know a cluttered workspace is distracting and stressful. You don’t have to keep your desk spotless, but you’ll work more efficiently if extra papers and “stuff” aren’t constantly catching the attention of your eyes and thoughts. Your virtual space—like your email inbox—is just like a physical workspace. Delete emails you don’t need and create (and use) folders for emails and files you do need. This allows you to focus only on items that actually require your attention.

Bottom line: Organization keeps you sane, improves your efficiency and allows you to devote your energy to the whole reason you started this business in the first place: coaching your clients.

As you know, The Coaches Console is an all-inclusive software system designed specifically for busy coaches. We’ve designed it with you—and your organizational goals—in mind. Use its scheduling feature to keep track of all your appointments and tasks. Send your clients invoices and homework, and give them access to their materials. Learn more about what The Coaches Console can do for you and your business … and your clients … here.

Get organized, stay organized, and experience success as a calm, confident business owner!

Stay tuned for our next mindset article next month!

Posted in: Business Operations, Time Management

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